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Administrative Assistant

Administrative Assistant

Defense contractor involved with product development and manufacturing of various systems for military aerospace and vehicles in the Los Angeles International Airport area is searching for an experienced Administrative Assistant.  With a 50+ year foundation, The Marvin Group supports all branches of the Department of Defense and allies around the globe on an array of programs and platforms. We support many military prime contractors including Lockheed Martin, Northrop Grumman and Raytheon.

SCOPE

Administrative Assistant for the VP of IT and IT Department. This candidate must exercise excellent judgment, have exceptional communication skills, demonstrate strong customer service and professionalism.  Must also be dependable and able to multi-task in a demanding and fast paced environment.

RESPONSIBILITIES

  • Highly organized with the ability to handle multiple tasks with stringent deadlines. Must be able to manage tasks efficiently and independently in order to meet all deadlines
  • Manage VP’s online calendar including extensive calendar management
  • Responsible for drafting letters and emails on behalf of VP
  • Participate in meetings and conference calls, maintaining accurate and complete notes and providing follow up on actionable items
  • Highly proficient word processing, spreadsheet, PowerPoint and visual presentation abilities
  • Coordinate meetings and events such as conference room scheduling, ordering food/supplies
  • Coordinate travel arrangements
  • Handle confidential and sensitive materials as well as maintain consistency and integrity of data/information

 

SKILLS / REQUIREMENT

  • Minimum 5 years experience as an Administrative Assistant
  • Experience in supporting IT is a plus
  • Ability to compose letters with emphasis on correct grammar, punctuation, etc.
  • Proficient in Microsoft Word, Excel and PowerPoint
  • Proficient in managing executive phone and calendar
  • Capable to prioritize incoming mail – voice and emails
  • Ability to set up and maintain digital calendars for appointments, meetings, tasks, etc.
  • Proven organizational skills with attention to detail and the ability to prioritize work
  • Strong written and verbal communication skills
  • Must have an excellent disposition/attitude and ability to multi-task
  • Be flexible and a team player
  • Must be able to speak/read/write English
  • Must be able to lift up to 35 lbs

 

 

 

Interested parties, please send resume to jobs@marvineng.com (include job title in email subject line) or Fax 310.671.1256. Visit us at marvingroup.com

The Marvin Group is an EEO/AA/Disability/Vets Employer.

Our company uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact Human Resources at 424.318.4631.

 

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